What are some of the best practices and tips for hosting VR events or meetups? (2024)

Depending on your goals, audience, and budget, you might want to use different platforms or tools to host your VR event or meetup. For example, you could use social VR apps like AltspaceVR, VRChat, or Rec Room to create and join custom spaces, interact with avatars, and access various activities and games. Alternatively, you could use web-based platforms like Mozilla Hubs, Frame, or Spatial to create and share 3D scenes, collaborate on projects, or present slides and videos. You should also consider the compatibility, accessibility, and security of the platform you choose, as well as the features and functionalities it offers.

Once you have chosen the platform, you should plan the content and format of your VR event or meetup. Depending on the type and purpose of your event, you might want to have a specific agenda, theme, or structure. For example, you could have a keynote speaker, a panel discussion, a workshop, a demo, a Q&A session, or a networking session. You should also decide on the duration, frequency, and timing of your event, as well as the number and role of participants. You should communicate these details clearly and in advance to your attendees, speakers, and moderators.

Before you host your VR event or meetup, you should test and troubleshoot your platform, content, and equipment. You should check the audio and video quality, the internet connection, the battery life, and the controller functionality of your VR headset and devices. You should also test the functionality and performance of your platform, content, and interactions. You should have a backup plan in case of technical issues or glitches, such as alternative links, devices, or platforms. You should also have a way to contact your attendees, speakers, and moderators in case of emergencies or changes.

During your VR event or meetup, you should engage and moderate your audience and speakers. You should welcome and introduce everyone, explain the rules and expectations, and facilitate the interactions and discussions. You should also monitor and manage the chat, voice, and gesture features, as well as the privacy and safety settings of your platform. You should be respectful, inclusive, and supportive of everyone's opinions and feedback. You should also encourage and acknowledge participation, questions, and contributions.

After your VR event or meetup, you should follow up and improve your hosting skills and experience. You should thank and appreciate everyone who attended, spoke, or helped with your event. You should also collect and analyze feedback, data, and insights from your attendees, speakers, and moderators. You should identify what worked well and what could be improved for future events or meetups. You should also share the highlights, outcomes, and learnings from your event or meetup with your community and network.

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

Virtual Reality

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